Spring Grove Farm HOA Documents and Forms 

Changes to Exterior Appearance

Obtain approval in advance for any change to the exterior appearance

of your house or landscaping.

The Spring Grove Farm architectural standards maintain the aesthetic consistency of the neighborhood. The Homeowners Association (HOA) strives to serve the best interests overall for the 192 homeowners within the HOA and is empowered to impartially enforce the covenants and bylaws and to maintain the architectural standards of the community in the style of the original construction. The original style is one of the major considerations that influence the decision-making process.

Obtain approval before starting work on any change to the exterior appearance of your property, including the following examples:

  • Roofing, siding, windows, doors

  • Mailbox, fence, deck, patio, shed

  • Trees, landscape features

  • Painting a different color

You can contact the Architectural Committee at acc.sgfhoa@gmail.com to submit an improvement application or complaint using the forms here. These PDF forms are fillable, and you can print them, but you cannot save them. If you cannot fill them in electronically, just print them and then fill them, and there is a word document version you can fill out and print. 

Electronic submission is encouraged. We have seen delays in mail delivery, including priority mail. The office will ultimately scan your request and email it to us, so you can speed the process if you submit electronically. 

  • Download the form to your computer.  Open it with Adobe Reader or your preferred PDF application.  
  • Fill out the form, print it, and sign it. 
  • If you are submitting an improvement application, get your neighbors to sign your application to acknowledge that they are aware of your intentions and application.   
  • Make a copy of your form for your records.
  • Submit your form.  You have three options.
  • Scan your signed form and email it to the ACC at acc.sgfhoa@gmail.com and CC the BOD at  springgrovefarm@gmail.com.  This is the quickest method, and it provides proof of submission. Request a reply to acknowledge receipt of your form.
  • Submit your form in person to the ACC or BOD.  
  • Submit your form by a traceable delivery method to the HOA PO Box: Spring Grove Farm HOA ACC, P.O. Box 522, Sterling, VA 20167-0522.  A traceable delivery method provides proof to the sender that the package was delivered to its intended destination. Use a method that can deliver to a P.O. Box such as USPS services are described here:
 https://www.usps.com/ship/insurance-extra-services.htm .

Documents

Section B & C Mapped.pdf Section B & C Mapped.pdf
Size : 0.123 Kb
Type : pdf
SGFHOA Bylaws Amended 2015.pdf SGFHOA Bylaws Amended 2015.pdf
Size : 2585.695 Kb
Type : pdf
FormalComplaintProcessResolution.pdf FormalComplaintProcessResolution.pdf
Size : 124.184 Kb
Type : pdf

Exterior Improvement Application (EIA) a.k.a. Exterior Change Request Form

SGFHOA EIA FORM 2016-12-19.pdf SGFHOA EIA FORM 2016-12-19.pdf
Size : 786.693 Kb
Type : pdf
SGFHOA Exterior Improvement 2016-12-19.docx SGFHOA Exterior Improvement 2016-12-19.docx
Size : 21.7 Kb
Type : docx


 Complaint Form

SGFACC Compliant Form Rev 11_27.pdf SGFACC Compliant Form Rev 11_27.pdf
Size : 102.735 Kb
Type : pdf

Page updated 27 June 2017

 
 

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